• Administrative Assistant

    Greater Smithfield-Selma Area Chamber of Commerce
    Job Description
    IMMEDIATE OPENING: Administrative Assistant
    Part-Time (30-35 hrs)

    This position supports the Greater Smithfield-Selma Area Chamber of Commerce as the initial and primary point of contact for visitors and members.  All interaction, whether in-person, on the phone or electronic should convey a desire to exceed customers’ expectations and reinforce all that is good about living in or visiting the Triangle East region and Johnston County and being a member of our business community.   The position provides assistance and support to and works collaboratively with the Chamber President/CEO and other members of the Chamber staff.  He/she is responsible for a broad range of administrative, clerical organizational and professional duties required to ensure the Chamber’s ability to achieve its mission and objectives on behalf of its members, the community and the organization itself.
     
    Essential Duties & Responsibilities
    • Maintains an organized, attractive and quality environment in the lobby, conference rooms, and other areas of the Chamber office.
    • Answers phone calls, with backup assistance from other staff members, assists callers and directs calls to appropriate staff or other sources for assistance.
    • Assists with database management.
    • Assists with new member on-boarding.
    • Maintains appropriate inventory of building/office supplies.
    • Maintains that Chamber and Welcome Center publications are available and properly stocked.
    • Coordinates conference room calendar, including pre-meeting tours, equipment setup, building access and invoicing.
    • Provides notice of events, meetings, functions to Chamber members, including pre-meeting reminders.
    • Coordinate catered breakfast/lunch meetings including pick-up, delivery, setup, and cleanup.
    • Assists with membership communications including emails, newsletters, mailings, and social media.
    • Assists with planning Chamber programs and events as needed.
    • Assists Director of Operations in prepping invoices and statements for mailing.
    • Prepares meeting agendas/minutes and other documentation for various committee meetings as needed.
    • Attends Chamber events as needed, including before and after hour events.
    • Other duties as assigned. 
     
    Position Requirements
    • Associates degree or high school diploma/GED plus 5 years office administrative experience.
    • Engaging, professional and pleasant in all interaction with public and other staff.
    • Fully proficient in the use of a personal computer/office software and networked equipment including digital copiers, scanners, e-mail, MS Office software, social media, digital photography (including downloading and uploading of digital files).
    • Capable of adapting to use of custom membership software, including Chamber-specific products, website update/maintenance software, various social media platforms, and keeping computer skills current. 
    • Excellent time management skills.
    • Action-oriented and organizationally agile.
    • Attention to detail and problem solving skills.
    • Excellent written and verbal communication skills.
    • Strong organizational and planning skills.
    • A creative mind with an ability to suggest improvements.
    • Able to sit and work for extended periods; able to clearly speak and hear especially by telephone; able to lift on occasion various work items up to 25 pounds; and mobile enough to move around the facility to perform various projects and work assignments.
    Personal Attributes
     
    The Administrative Assistant will be a person of integrity who will be viewed by our membership as trustworthy and reliable.  He/She will balance their desire to get things done with patient listening skills.  He/She will look for better ways to provide services more creatively, efficiently and effectively. Relationships with peers are an important part of the position.  

    Qualified candidates should email a letter of interest and resume to chamber@smithfieldselma.com.
    Contact Information